The Accountant/ AR Specialist is responsible for providing support to all accounting areas for the creation of accurate and timely financial information and records within the Company.
Duties and Responsibilities:
The principal duties and responsibilities of the Accountant/ AR Specialist consists of, but are not limited to, the following:
- Set up new Clients, Vendors and/or projects in accounting system
- Enter and update project budgets, ensuring task budgets equal phases and phase budget equals total project budgets; transferring hours when requested and providing reports as associated.
- Prepare and submit monthly client invoicing in a timely manner, maintaining and adjusting project information on the new project report for each billing cycle.
- Accounts Receivables: Monitor aged accounts and work with Program Managers to collect funds for past due invoices; rectify any Clients that have outstanding balances over 60 days; apply credits or correct negative balances; perform month-end A/R reconciliation
- Credit Cards: Daily upload of all credit card transactions, ensure accuracy of expense reports posted each week and reconcile credit card statement(s) to ensure all expenses are processed and accounted for in the month in which the charge occurred.
- Document processes and procedures for role for Accounting Procedural Manuals
- Track and maintain COI limits per Client contract; track and maintain Vendor COI’s through automated tracking program
- Asset Rendition Reports
- Deltek Vision Module Test
- Complete and send credit applications, as requested.
- Serve as backup Receptionist by answering incoming phone calls promptly and courteously, directing calls and taking detailed messages.
- Provide administrative support for work in other SE divisions as necessary and as assigned by Supervisor.
- Send Company wide reports weekly including project status changes, A/R updates and daily cash receipts.
- Complete timesheets daily
- Various other duties as assigned
Education:
- Preferred: Bachelor’s Degree in Accounting or Finance; 1-3 years in related field
- Required: Bachelor’s Degree in Accounting or Finance; Possess strong analytical and technical problem-solving skills and able to communicate effectively, orally and in writing; 3 years financial experience
Skills:
- Strong (effective) written and verbal communication skills, exceptional computer skills, project management, spreadsheet and word processing applications.
- Strong skills of time management, organizational and multi-tasking.
- Ability to manage and motivate people.
- Effective training and mentoring skills.
Job Type:
- Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
